Accessibility

Accessibility Team Quickstart

This is a quickstart TODO list for the Accessibility Team.

[ ] Review Venue Accessibility: Ensure the venue meets physical accessibility standards (ramps, elevators, accessible restrooms).
[ ] Check Accommodation: Verify that accessible accommodation options are available and close to the venue.
[ ] Transport: Identify accessible transport options between accommodation and venue.
[ ] Website Accessibility: Audit the conference website for WCAG compliance.
[ ] Registration Form: Ensure the registration form asks about specific accessibility needs (dietary, mobility, sensory).
[ ] Signage: Plan for clear, high-contrast signage at the venue.
[ ] Quiet Rooms: Designate a quiet room for attendees who need a break from sensory input. (Silent Hack Lab)
[ ] Volunteers: Brief volunteers on how to assist attendees with disabilities (PwD) respectfully.

We need to monitor and address the following accessibility issues:

Wheelchair Access: Ramps, elevators, wide doorways, and accessible restrooms.
Seating: Reserved seating for those with mobility or vision impairments.
Stage Access: Ramps or lifts for speakers using wheelchairs.

Materials: Large print options for printed materials.
Online Content: Alt text for images, captions for videos (good time to ask speakers to provide transcripts or use auto-captioning).
Live Captioning/Sign Language: If resources allow, provide these services for keynotes. ( blocker: new layout for live stream to include this)

Clear labeling of food ingredients (allergens, logo for vegan (leaf or ‘V’) / veg (green dot) / contains- egg (brown triangle) or non-veg (red dot) , etc.).
Prevention of cross-contamination.